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Go! provides secure online administration for ALL Members and Recognised Volunteers. Girls' data must also be on the system by the end of December 2009 and the 2010 census will be administered via Go!
Census Thanks
to everyone who's updated Go! and sent back their census returns. 85% of
Gloucestershire Units have now paid their census invoice which means the County
is able to claim its levy. A list of outstanding payments has been provided to
Division Commissioners for checking/chasing. If Units no longer exist
please let me know so that they can be deleted from the system and removed
from the overdue payments list. If the census invoice needed manual adjustment to reflect the true payment being made, please ensure the changes are also made on the Go! system. Personal
Details – END button If
you have an END button against an active in your record and you cannot edit your
information please email me sue@twynetics.co.uk
with your name and membership number so that the record can be corrected. Note
For Commissioners Ref New Appointments If
you haven’t yet found it, there is a really useful section in the Personal
Details record which allows you to check the status of the CRB check for your
new appointments. Using Role Management, go to the record of the
individual you want to check. At the top of the page is a list of links.
Click Adult Volunteers and Young Members Aged 16+ and this will take you to a
page showing the status of their reference checks and CRB certificate. If
you think there is a problem with the information shown there, you need to
contact the Confidential Records Team in Go! Support at HQ. (Contact details on
the front GO! screen) CRB
and Reference Checks HQ
has issued a new process document for references and CRB checks, and confirmed
the roles requiring CRB and/or Reference checks. The list of roles has been
sent to Division Commissioners and can be viewed here. NB If a leader/young leader is still appearing as Active Pending after a couple of months it is possibly because their References have not been received. This may be because they were added as region stopped doing these and as the Go system came into operation. Contact Sue or Ann if you need help solving this NEW ROLES FOR EXISTING GUIDERS AND VOLUNTEERS Local Commissioners and Key Users can add or change roles for existing appointments, and new appointments. It is always best to use the membership number when adding or amending roles as this avoids any confusion or duplication of names. For example there is more than one Joan Baker in Girlguiding UK and using the unique membership number will ensure you appoint the correct person to the role. To add a role for an existing member go to Role Management and navigate to the unit/level where the new role is to be created. Select the role from the list and enter the individual’s membership number into the box. Then follow the on screen instructions for that role. To change a role e.g. Leader in Training to Leader, the new role of Leader needs to be created by navigating to the unit via Role Management and creating the new role, and then the previous role (Leader in Training) ended by setting it to inactive and entering the end date for the role. SERVICE AWARDS Service Awards are now checked via the Go system. To check an award due, Commissioners need to email Sue Lambert (details below) and copy Diana Adams with the name, membership number and current role of the individual. We will then check the record on Go and advise the listed length of service. The length of service is sometimes less than expected and this is often due to either a gap in service or the roles not being correctly recorded on Go. In both cases a list of the dates and details of the appointments held will need to be provided so that these can be entered correctly onto Go. HELP WITH GO The "download help" files on the Go system main menu contain information on both the new processes and how to use the system. If you are not sure what needs to be done or how to do it, you may find these files useful. If they don’t answer your queries, you would like some training on the new processes or help with how to use the system please contact your local Commissioner or County Go Support. The Download Help Files section of the Go website contains step-by-step instructions in the How Do I Go Streamline folders. Do have a look at these if you are unsure to do amend records, add girls/leaders create and manage waiting lists. ACCESS
TO THE GO! SYSTEM If
you can’t access the system or are unable to input the data please contact us
urgently. If you haven’t received a Go! password, visit www.girlguiding.org.uk
and click the link to Go! then click the “forgotten password” link. This
should send your password to the email address listed for you on the system. If
you still don’t receive your password, either email the HQ Project Team at gosupport@girlguiding.org.uk
including your membership number in the email or call 0808 168 1908 (Monday
to Friday from 9am to 7pm - answer ’phone in use out of hours).
e.g.
Rainbow, Brownie, Guide, Senior Section Member or Leader roles.
CONTACT
DETAILS AND FORMS: USE THE LINKS BELOW IF YOU NEED HELP
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